FlexR Tips & Tricks

Settings (iOS)

FlexR (iOS) has the following Settings categories:
1. In-App purchases
2. General Settings
3. Sync Settings
4. Calendar Settings
5. Salary and Work Settings
6. Report Settings
7. Invoice Settings

1. In-App purchases

Sharing pack

Buy the Sharing pack, to automatically share data between two FlexR apps on different devices

Invoicing subscription

Buy the Invoicing subscription, to automatically genberate Invoices from the FlexR calendar.


2. General Settings

Shift Sorting

Set the sorting order of shifts in places where a list of shifts is shown
Possible options: Begin, Name, Worked hours, Note, Location, Creation time

App Color Theme

Select which color theme to use for FlexR.
Possible options are: System, Light, Dark

Date in app icon

Show the current date (day of month) in the app icon


3. Sync Settings

Cloud Synchronisation

Switch on Cloud-Sync and select the google account to use for it.

Suppress alarms

Suppress Shifts alarms on this device

Suppress Notifications

Suppress Shift notifictions on this device

External calendar Export

(See also: External Calendar Sync )

Calendar

Select the external calendar you want to Sync with, if requireed, add the calendar to your device first.

Event Suffix

Specify your own suffix text to be added to each event that is added to the external calendar. The suffix will be appended between [ ] to the event title.

Append note text

Enabling this option will result in the Shift Note text to be added in the external event title (i.s.o. in the note field of the external calendar event).

Use iOS calendar Alerts

If a FlexR shift has an alarm/notification set, you can enable this option to have a similar alert in the external calendar.
Be aware that you will then get two alerts: one from FlexR and one from the external calendar.

Sync to external calendar

Enable the external calendar sync: FlexR Calendar data will be written to the external calendar, a connection will be made between the planned FlexR shifts and the external calendar event.

Timezone to use

Specify the timezone to be used in the external calendar, in case ytou are not at your local timezone when planning shifts.

Read from external calendar

When enabling this option, the FlexR calendar will also show all events from the external calendar in the FlexR calendar, this will be read-only items in the FlexR calendar

External Calendar cleanup

In case something went wrong with the sync, it can happen that you end up with double entries in the external calendar, use this option to help clean-up your external calendar.
•Clean-up will remove external calendar events that also exist in the FlexR calendar for the same date
•Clean-up will remove external calendar events that contain the specified [suffix] text
•Clean-up will remove external calendar events that have the same Note text in the event title or description


4. Calendar Settings

iCal export

Make an iCal export of the FlexR Calendar (period)

Show calendar on start

Enable this option if you want the FlexR calendar to be the initial screen to see when opening the app, i.s.o. the main menu.

Tab to show when opening calendar

With this option you can specify which page/view the FlexR calendar should show by default

First day of the week

Set the first day of the week, usually Sunday or Monday.
Used in the FlexR calendar

Show Week number

Show the week number of the year in the calendar

Week number offset

The numer to add to the regular week number

Show Day number

Show the day numer of the year in the calendar

Day number offset

The numer to add to the regular day number

Add change note when other shift selected

Automatically add a changing note text when you change an already planned shift to another shift. The note text will show the original/previous shift.

Add change note when anything on a (planned) shift has changed

Automatically add a changing note text when you change something in a (planned) shift.

Worked hours in decimal format

Specify if the worked hours should be shown in decimal format or in hh:mm format.
default (off) is hh:mm format.
examples:

hh:mm decimal
7:30 7,50
3:45 5,75
6:10 6,17

Hide Shift break-time

Do not show the break-time in the FlexR calendar and reports, only show the shift begin and end time.

Show full Note

Show the complete note text in the list calendar, otherwise only the first few lines are shown.

Show Note pin

Show a decorative pin in each Note

Alarm sound

Set the sound to be used for Shift alarms

Weekend color tint

Set the Color tint for the weekend days.

Note color

Set the background color for shift Notes

Current day color

Set the Color to indicate the current day in the FlexR calendar

Current day blink

Make the current day blink a couple of times when a calendar page is opened

Hide color bar

Show a vertical color bar at the right of the shift in the FlexR calendar, to make it recognizable.

Shift background Color

Use the shift color as background color for the shift in the FlexR calendar (default is the shift name has the shift color)

Fake leap-years

The "Leap Year" setting is used to add a virtual/invisible Feb-29, also on non leap year.
The result is, that when there is repeating pattern in your shift planning, that there is a shift plannen on this virtual day, but IRL the Feb-19 does not exist in non leap year, so the shift will never take place.
The reason for this (strange setting), is that some companyes use it to fenerate their repeating patterns for their employees.


5. Salary and Work Settings

Word for Salary

Select your own custom word to be used i.s.o. "salary" all over the app

Word for location

You can set your own word to be used instead of the word location. the location is a parameter for a shift, it is ment to specify the working location, this can be the address or a building, what you wish. The location van be used in Reporting to filter and/or group the report results. e.g. you could use the word "Employer" if you work for multiple Employers or Clients

Currency used in your country

Set the currency symbol to use in the app, e.g. € or $ or USD or EUR.

Night Shifts

Set this option if you want Night shifts on period boundary to be split in two.
e.g. when a night shift if on the first or last day of the month.
default is that all working hours of a night shift count for the day the night shifts starts.

Base Hourly rate

Set the default hourly rate to be used for shifts.
You can set multiple Hourly rates, each having its own start date, in case you get a raise;-)

Hourly rate for special rates

Set a specific hourly rate for unsocial hours. Some companies use this.

Special rates

Define your special rates, e.g. early morning time, night time, weekend time, etc.

example of special rates:

Specify your special rate within a day boundary, NOT like a night shift
e.g. when you have a 44% compensation for night shifts on week days between 10:00PM and 06:00AM, specify as follows:

10:00pM - 00:00AM 144% mo tu we th fr
00:00AM - 06:00AM 144% mo tu we th fr

Or for 24h time system:

22:00 - 00:00 144% mo tu we th fr
00:00 - 06:00 144% mo tu we th fr

---> Always add the 100% that are default for the normal pay.

Beside an extra percentage of the standard hourly rate, you can also specify a fixed amount as extra payment:


Special rates can apply to weekdays or to a specific date, e.g. newyearsday.

If multiple rates apply to a certain day/time. they will all apply.

Special rates are grouped in a Set, you can have multiple Sets of special rates, e.g. you work for multiple employers.


Apply all Special rates (weekday + date)


Apply all special rates for a specific weekday + the special rates for that specific date.


Working days

Set the valid working days of the week.
Used when repeating a shift pattern, repeating will skip non-working week days.
You can always plan a shift on a non-wrling day manually however.

Overtime per shift

Use this setting to let FlexR report overtime when there are more working hours in a shift then actually fit between the begin/end time of a shift.

Hide salary in Calendar

Use this setting to hide all financial information from the FlexR calendar.

Hide salary in report

Use this setting to hide all financial information from the FlexR reports.

Period Type

Set your personal working period type.
For your personal working period type you can specify the target worked hours and if applicable the period pay.

First days of month

If your personal working period type is set to 'month', you can here set the first day of that period, e.g. if your monthly pas is from the 14th - 13th

Target hours per period

Set the Target hours for your personal working period.
The FlexR calendar will show the plus and minus hours for your personal working period.

Period salary

If you don't have a hourly rate, but a fixed base period payment, you can set it here.

Hourly rate for overtime

Specify your overtime pay rate.

6. Report settings

Hide salary in report

Use this setting to hide all financial information from the FlexR reports.

Report in HTML format

Create the report in HTML format, otherwise a report in plain tezxt is made,

Report (HTML)header

Define your own custom report header, to be added at the top of each report.
If you are familiar with html, you can even use html tags in case you use html reports.

Report storage

Select the loaction to store generated reports


7. Invoice settings

Invoice storage

Select the loaction to store generated invoices

Bankaccount nr.

Provide your Bank Account Nr to be used on the invoice

Company ID

Provide your Company ID to be used on the invoice., e.g. the Chamber of commerce number (Dutch: KVK)

VAT ID

Provide your VAT ID to be used on the invoice

Add VAT

Specify if VAT should be calculated and added to the invoice total or not.

VAT percentage

Specify the VAT percentage to be used on the invoice.

Company Logo

Specify the image to be used as your company logo on the invoice

Message

Specify a custom message to your customer, e.g. Thanks for your confidence

Footer message (bottom line)

Specify any additional invoice info on the bottom line of the invoice.

Font size

Specify the font size to be used on the invoice

Show Working time

Show the working times on the invoice. e.g. 08:00 - 14:00

Show Special rates

Show the special rates that are used on the invoice, not only the total per date

Show Shift names

Show the names of the shifts on the invoice

Show Notes

Show the Note text of the shifts on the invoice

Incl. Allowance/Expense

Add the selected Allowance/Expense to the Invoice